Payment Statements

Each parish has a monthly Payment Statements page (open a parish, then Statements in the parish sidebar). It shows the court's portion of every charge, refund, and chargeback in the period -- the money that settles to the court.

Reading a Statement

• The page defaults to the previous month; arrows step month by month (you can't go past the current month).

• Summary cards: Gross Deposits (court portion of charges), Refunds, Chargebacks, and Net Deposited.

• If there were chargebacks, an alert flags them: "N chargeback(s) this period -- Total reversed: $X (court portion). Review flagged rows below."

• The table lists each transaction: Date, Type (Deposit / Refund / Chargeback), Filing #, Case #, PSP Reference, and Court Amount, with a Net Deposited footer.

Exports

• Export CSV -- statement-{court}-YYYY-MM.csv, with summary lines prefixed #.

• Export PDF -- a landscape PDF of the same statement.

Refunds

Refunds are not issued from CottFile. Issue the refund in the ValPay portal -- it flows back automatically, appears on the statement, and is netted out of the filer's totals. A full refund on a filing that hasn't been accepted yet releases its payment lock so the clerk can reject or edit it.

📹 GIF: Opening a parish's Payment Statements page, stepping back a month, reviewing the summary cards, and clicking Export CSV.