Accepting and Rejecting

Once you have reviewed the documents and verified the filing information, you make a decision: accept, reject, partially accept, or route to a judge.

Accepting a Filing

1. Click the Accept button (or press Alt + A).

2. The Accept dialog opens, showing a summary of the filing and all documents.

3. Configure the stamp:

   • A preview shows where the court stamp will appear on the first page of the lead document.

   • Drag the stamp to reposition it.

   • Resize the stamp by dragging its corners.

   • Choose whether to stamp the first page only or all pages.

4. Click Confirm Accept.

When you confirm:

• The filing status changes to Accepted.

• All pending documents are marked as accepted.

• Court stamps are applied to accepted documents (runs in the background).

• The filing is recorded in the Verdict CMS -- a case is created (for new-case filings) or a docket entry is added (for existing-case filings).

• The filer receives an in-app notification and email confirmation.

• The queue item moves to the Accepted column.

If stamping fails for a document, the filing is still accepted. You will receive a system notification alerting you to the unstamped document so you can address it manually.

Partial Accept

If some documents pass review but others do not:

1. In the review panel, set each document's status individually -- Accepted or Rejected.

2. Click Accept. The system detects that some documents are rejected and sets the filing status to Partial Accept.

3. The filer is notified that their filing was partially accepted and told which documents were rejected.

Partially accepted filings are still recorded in the CMS. The rejected documents are excluded from the case record.

Rejecting a Filing

1. Click the Reject button (or press Alt + R).

2. The Reject dialog opens. Fill in the required fields:

   • Reason code (required) -- Select the primary reason:

     • Incomplete Filing

     • Incorrect Form

     • Missing Signature

     • Incorrect Fee

     • Wrong Court

     • Duplicate Filing

     • Defective Service

     • Other

   • Notes (optional) -- Provide additional detail for the filer.

   • Cure deadline (optional) -- Set a date by which the filer must resubmit.

3. Optionally add deficiency notices to document specific problems (see Reviewing a Filing).

4. Click Confirm Reject.

When you confirm:

• The filing status changes to Rejected.

• All pending documents are marked as rejected.

• The filer receives an in-app notification and email with the reason, notes, and cure deadline.

• The queue item moves to the Rejected column.

The filer can resubmit based on your feedback. Resubmitted filings link back to the original rejected filing.

Routing to a Judge

Some filings need judicial review before you can make a decision (e.g., fee waiver requests requiring court approval, sealed filings, or complex procedural matters).

1. In the review panel, select Route to Judge.

2. Choose the judge from the dropdown (only active judges at your court are listed).

3. Write a routing note explaining what the judge needs to decide.

4. Optionally set a due date for the judge's response.

5. Confirm.

The filing status changes to With Judge. When the judge returns the filing, it comes back to the clerk queue with the judge's notes and decision.

Only route to a judge when the matter genuinely requires judicial authority. Routine deficiencies (wrong form, missing signature) should be rejected directly so the filer can fix and resubmit quickly.

Fee Waiver Decisions

If a filer requested a fee waiver, a banner appears on the filing during review.

• Click Approve to waive the fee. The filer is notified by email.

• Click Deny to deny the waiver. The filer is notified and the original fee applies.

Fee waiver decisions are audit-logged with the clerk who made the decision.

Fee Overrides

You can override the system-calculated fee for a filing:

1. In the fee section of the review panel, click Override Fee.

2. Enter the new amount and a reason for the override.

3. Save.

The override replaces the calculated fee for this filing only. Your name is recorded as the overriding clerk. To revert, click Remove Override and the original calculated fee is restored.

After Your Decision

After accepting or rejecting a filing:

• A success toast confirms the action.

• You are returned to the queue.

• If there is another filing waiting in the same queue position, it loads automatically so you can continue processing without navigating back.

Docket Entries

You can manually create docket entries on a filing from the review panel. Enter an event code and description. Docket entries are recorded against the filing and appear in the case timeline.