> For the complete documentation index, see [llms.txt](https://docs.cottfile.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.cottfile.com/clerk-guide/printing.md).

# Printing

Court clerks frequently need printed copies of filed documents for physical case files, judge chambers, or in-court proceedings.

## Print Queue

The **Printing** page (accessible from the sidebar) is your personal print queue. It shows all documents you have queued for printing, organized by status:

* **Queued** -- Documents waiting to be printed.
* **Printed** -- Documents you have already printed.

Each item in the queue shows the file name, filing number, case number, document type, page count, filer name, and when it was queued.

### Adding Documents to the Print Queue

You can add documents to the print queue from two places:

1. **From the review panel** -- While reviewing a filing, click the **Add documents to Print Queue** button in the Send to Printer section. This adds all non-rejected documents from the filing.
2. **From the case view** -- Select documents and add them to the queue.

Documents already in the queue are not duplicated.

### Managing the Queue

* **Mark as Printed** -- Select one or more items and mark them as printed. When all queued documents for a filing are marked as printed, the filing status updates to **Printed**.
* **Remove** -- Remove items from the queue if you no longer need to print them.
* **Clear Printed** -- Remove all items that have already been marked as printed to clean up your queue.

The sidebar badge on the **Printing** link shows how many items are currently queued (not yet printed).

{% hint style="info" %}
**📹 GIF:** The Printing page showing queued documents, selecting multiple items with checkboxes, clicking "Mark as Printed," and the items moving to the Printed tab. Then clicking "Clear Printed" to clean up.
{% endhint %}

## Printing from the Document Viewer

To print a document directly from the review screen:

1. Open the filing from the queue.
2. Select the document tab you want to print.
3. The PDF viewer renders the document in your browser. Use your browser's print function (**Ctrl + P** or **Cmd + P**) to print.

{% hint style="info" %}
For the best print quality, use the browser's "Save as PDF" option first if you need to adjust margins or scaling, then print the saved file.
{% endhint %}

## Printing Stamped Documents

After a filing is accepted, stamped versions of accepted documents are generated automatically. To print the stamped copy:

1. Open the accepted filing from the queue or case view.
2. The document viewer shows the stamped version (with the court stamp visible on the pages where stamps were placed during acceptance).
3. Print using your browser's print function.

## Bench Books

A bench book is an assembled PDF package for a judge, containing a cover page, table of contents, and selected case documents. To create and print a bench book:

1. Navigate to the case view for the relevant case.
2. Open the **Documents** tab.
3. Click **Bench Book**.
4. Select which documents to include.
5. Generate the bench book. The system assembles the PDF.
6. Download and print the assembled document.

{% hint style="info" %}
**📹 GIF:** Creating a bench book -- navigating to the case view Documents tab, clicking "Bench Book," selecting documents to include with checkboxes, clicking Generate, and downloading the assembled PDF.
{% endhint %}

## Printing Tips

* **Scale to fit** -- Court stamps are positioned relative to the page. If you scale the print, the stamp scales with it.
* **Color vs. grayscale** -- Court stamps include the court name, date, and recording number. Print in color if your court requires color stamps on official copies.
* **Duplex printing** -- For multi-page documents, enable double-sided printing to reduce paper use.
* **Multiple copies** -- Set the copy count in your browser's print dialog rather than printing the same document multiple times.


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