Filing Statuses Explained
Every filing in Cott E-Filing has a status that tells you where it is in the review process. This page explains what each status means, who can see it, and what actions are available.
Status Reference Table
Draft
Saved but not yet submitted. The filing is incomplete or the filer chose to finish later.
Filer only
Edit, resume wizard, delete
Submitted
The filer has submitted the filing. It is in the clerk queue waiting to be picked up.
Filer, Clerk, Admin
Filer: view status. Clerk: pick up for review.
Under Review
A clerk has been assigned and is actively reviewing the documents.
Filer, Clerk, Admin
Clerk: accept, reject, partial accept, route to judge, reassign, add notes. Filer: view status.
With Judge
The clerk has routed the filing to a judge for review or signature.
Filer, Clerk, Judge, Admin
Judge: accept, return to clerk. Clerk: view status. Filer: view status.
Accepted
All documents have been accepted by the clerk (or judge). PDFs are being stamped and CMS records are being created.
Filer, Clerk, Admin
Filer: download stamped documents. Clerk: view details.
Rejected
The filing did not meet requirements. The clerk provided a rejection reason and optional notes.
Filer, Clerk, Admin
Filer: view rejection details, resubmit with corrections. Clerk: view details.
Partial Accept
Some documents were accepted and some were rejected. Accepted documents are stamped and recorded; rejected documents require correction.
Filer, Clerk, Admin
Filer: view per-document decisions, resubmit rejected documents. Clerk: view details.
Returned to Clerk
A judge has sent the filing back to the clerk queue with notes. The clerk needs to take further action.
Clerk, Judge, Admin
Clerk: pick up and re-review. Judge: view status.
Recorded
The filing has been recorded in the Verdict CMS. Docket entries have been created and parties synced.
Filer, Clerk, Admin
View only. Filer: download stamped documents.
Submitted to CMS
Terminal state. The filing and all associated records are fully committed to the Verdict CMS.
Filer, Clerk, Admin
View only.
Status Details
Draft
The filer has started the filing wizard but has not yet submitted. Drafts are private to the filer and do not appear in any clerk queue. You can resume a draft from the Drafts page in the filer portal.
Drafts are auto-saved as you progress through the wizard. If you close the browser mid-filing, your work is preserved.
Submitted
The filing has left the filer's hands. It is now in the clerk queue at the selected court, waiting to be assigned to a reviewer. The filer receives a filing number and a confirmation email.
No further edits are possible by the filer at this point. If you realize you made an error, contact the court before the filing is picked up for review.
Under Review
A clerk is actively reviewing the filing. The clerk examines each document, checks party information, verifies fees, and decides whether to accept or reject. The assigned clerk's name is visible on the filing.
With Judge
The clerk determined that the filing requires judicial review (for example, a proposed order needing a judge's signature). The filing appears in the judge's inbox. The judge can accept the filing or return it to the clerk with notes.
Accepted
The clerk (or judge) has approved the filing. The system stamps each accepted PDF with the court seal, recording number, date, and clerk name. CMS records are created automatically.
Rejected
The filing did not pass review. The clerk selected a rejection reason code (e.g., "Incomplete filing", "Wrong case type", "Missing required document") and may have included explanatory notes. A cure deadline may be set.
A rejected filing is not deleted. You can view the full rejection details on the case page and resubmit a corrected version at any time before the cure deadline.
Partial Accept
Some documents in the filing were accepted and others were rejected. This happens when a filing envelope contains multiple documents and only some meet requirements. Accepted documents are stamped and recorded. The filer should review the per-document decisions and resubmit the rejected documents.
Returned to Clerk
A judge reviewed the filing and sent it back to the clerk queue. The judge's notes explain what needs to happen next. The clerk picks up the filing again to take the appropriate action.
Recorded
The accepted filing has been recorded in the Verdict CMS. This means docket entries exist, parties are synced, and financial records are created. Stamped documents are available for download.
Submitted to CMS
The final state. All data associated with the filing is fully committed to the Verdict CMS. No further status changes occur.
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